The Ultimate Federal Surplus Software
For the Next 30 Years and Beyond...

The Ultimate Federal Surplus Software
For the Next 30 Years and Beyond...

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Federal Surplus Property System: Benefits for SASPs

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Web Data Corporation's latest Federal Surplus Property System is a comprehensive, integrated solution designed to streamline the management of federal surplus property for State Agencies for Surplus Property (SASPs). By combining a robust database, an administrative website, and a public Donee Portal, this system offers significant efficiencies, time-saving automations, and centralized data storage to enhance operational accuracy and simplify compliance with General Services Administration (GSA) audits. Below is a summary of the system's key benefits to encourage SASPs to adopt this transformative tool.

3 Quick Questions

No System? - No Problem!

Competitor System? - Easy Switch!

Key Benefits for SASPs

AI and Automation!

Why SASPs Should Invest in This System

The Federal Surplus Property System transforms SASP operations by consolidating all data—Donee profiles, SF123s, inventory, invoices, and compliance records—into a single, accessible database. Its automations eliminate repetitive tasks, such as manual eligibility checks, invoice generation, accounts receivable and report creation, saving countless hours. Built-in accuracy features, like searchable records, signature capture, and GSA-compliant reporting, reduce errors and ensure audit readiness. In addition to self-service sales, the public Donee Portal empowers Donees to self-manage invoices, pickups, and compliance, further reducing SASP workload. By adopting this system, SASPs can enhance operational efficiency, improve service delivery to Donees, and confidently meet GSA Audit requirements, all while saving time and resources.

There are three possibilities for transferring data from your current program into the Web Data Federal Surplus System.

If your federal surplus data is stored in a structured database, you will be able to export the data columns necessary for import into the Web Data Federal Surplus System by querying the respective tables in your system and copying/pasting results into these Excel files which can be downloaded here.

Downloads

DoneeProfile_Imports.xlsx

OtherDoneeContacts_Import.xlsx

Inventory_Import.xlsx

Invoices_Import.xlsx

InvoiceDetails_Import.xlsx

InvoicePayments_Import.xlsx
If your federal surplus data is not stored in a structured database but you have various aspects of it in Excel or other types of files, you can query those files and copy/paste the data into the above referenced Excel files.
If you have no system and are managing your federal surplus program in a combination of Word and Excel, but do not have exportable data sets to populate the above referenced Excel files, you can enter your Donee profiles directly into the Federal Surplus application on an "as-needed" basis, download SF123 Transfer Orders and receive the property into inventory, then generate Donee invoices. Essentially, re-creating your open invoices in the Web Data Federal Surplus.

After populating the Excel files for import, you can email them directly to gordon@webdatacorporation.com or to support@surpluspropertysoftware.com.

Once we have your files, we will create scripts to import them into the Web Data Federal Surplus System and provide you with a link and login to access your data.

Hosting

If you are planning to move to a production system, it is recommended to host the application on Web Data’s secure servers (we host other SASPs). This allows us quick access to your website and database in the event an issue arises which needs our intervention.

Purchasing

Your purchasing department can purchase a license for the Web Data Federal Surplus System through SHI.com. This avoids having to issue an RFP and is a viable alternative to purchasing an application from Sam.gov.

RFP

However, if you are required to issue an RFP, you are welcome to download our system specifications and scope of work as a guide. This Word document is available at:

Download Document

Try it before you Buy it!

See how your data looks in our Federal Surplus System. (No Obligation)

AssetWorks/Recoup has a utility to export all your data from their surplus property database in a standard format. You may have to ask them to do this for you, but it is also possible they can provide this facility in your version of their system.

These are all the table names that are exported from AssetWorks. You’ll notice that each file has a date/timestamp appended to its name.

1.READ_ME File descriptions for use of the full data export.txt

1.READ_ME File descriptions for use of the full data export.txt

Acct_Tran_Export_02_21_2023_10_01_55.txt

Asset_Address_Export_02_21_2023_09_58_30.txt

Asset_Det_Loc_Export_02_21_2023_10_00_04.txt

Asset_Export_02_21_2023_09_59_10.txt

Asset_Meas_Export_02_21_2023_09_59_04.txt

Asset_Udf_Export_02_21_2023_10_00_10.txt

AW_Federal_Donees.txt

AW_Inventory.txt

Counter_Sales_Account_Ledger_Export_02_21_2023_09_58_19.txt

Counter_Sales_Accounts_Export_02_21_2023_09_58_33.txt

Counter_Sales_Address_Export_02_21_2023_10_02_27.txt

Counter_Sales_Buyer_Address_Export_02_21_2023_10_00_50.txt

Counter_Sales_Buyer_Export_02_21_2023_09_58_17.txt

Counter_Sales_Buyer_Position_Export_02_21_2023_10_00_51.txt

Counter_Sales_Export_02_21_2023_10_00_38.txt

Counter_Sales_Invoice_Export_02_21_2023_10_00_52.txt

Counter_Sales_Invoice_Payment_Export_02_21_2023_09_58_27.txt

Counter_Sales_Suspensions_Export_02_21_2023_10_00_50.txt

Disposal_Assets_Export_02_21_2023_10_02_19.txt

Federal_1033_Law_Enforcement_Export_02_21_2023_09_57_37.txt

Federal_Buyer_Address_Audit_Export_02_21_2023_09_58_29.txt

Federal_Buyer_Positions_Audit_Export_02_21_2023_09_58_41.txt

Federal_Donation_Invoice_Payments_Export_02_21_2023_09_58_16.txt

Federal_Donation_Invoices_Export_02_21_2023_09_57_40.txt

Federal_Donations_Export_02_21_2023_09_58_47.txt

Federal_Donee_Account_Ledger_Export_02_21_2023_09_58_58.txt

Federal_Donee_Accounts_Export_02_21_2023_09_57_21.txt

Federal_Donee_Address_Export_02_21_2023_09_58_40.txt

Federal_Donee_Buyer_Export_02_21_2023_10_01_53.txt

Federal_Donee_Compliance_Property_Export_02_21_2023_10_01_47.txt

Federal_Donee_Suspensions_Export_02_21_2023_09_58_58.txt

Federal_Donee_Weapons_Export_02_21_2023_10_02_28.txt

Federal_Nasa_Assets_Export_02_21_2023_09_58_44.txt

Federal_Surplus_Account_Address_Export_02_21_2023_09_58_47.txt

Federal_Surplus_Account_Contact_Export_02_21_2023_10_00_37.txt

Federal_Surplus_Account_Export_02_21_2023_10_00_51.txt

Federal_Surplus_Assets.txt

Federal_Surplus_Assets_Export_02_21_2023_10_02_21.txt

Federal_Surplus_Fixed_Price_Vehicles_Export_02_21_2023_10_02_25.txt

Form_Track_Export_02_21_2023_09_57_10.txt

Form_Track_Org_Export_02_21_2023_09_57_14.txt

Internal_Xfer_Assets_Export_02_21_2023_09_58_19.txt

Org_Acct_Ledger_Export_02_21_2023_09_58_41.txt

Org_Acct_Relationship_Export_02_21_2023_09_57_30.txt

Org_Address_Export_02_21_2023_09_58_15.txt

Org_Contact_Export_02_21_2023_09_58_44.txt

Org_Export_02_21_2023_09_58_18.txt

Org_Location_Export_02_21_2023_09_57_14.txt

Position_Export_02_21_2023_10_00_37.txt

Surplus_Xfer_Assets.txt

Surplus_Xfer_Assets_Export_02_21_2023_09_57_31.txt

Users_Export_02_21_2023_09_57_31.txt

Users_Role_Export_02_21_2023_09_58_16.txt

All you need to do is Zip up all these files into a single Zip file and send it to: gordon@webdatacorporation.com or to support@surpluspropertysoftware.com.

Data Import

We will import the data and send you a link to login and view the results. After 10 days, we will delete the data and send an affidavit confirming we no longer have possession of your data. Please refer to our privacy statement with respect to protection of your data.

Purchasing

If you subsequently decide to purchase the application, you can ask your purchasing department to acquire it through SHI.com or to purchase it directly from Web Data Corporation. This can avoid having to issue an RFP.

RFP

However, if you are required to issue an RFP, you are welcome to download our system specifications and scope of work as a guide. This Word document is available at:

Download Document